Continuous Control Monitoring proactively flags unexpected or duplicate transactions, data quality issues, and non-compliant behavior—helping you reduce risk, enforce key controls, and streamline audits. With full process transparency you can optimise risk management and use the right controls across processes. Configure automated alerts, follow-up steps, and compliance reporting—all powered by Process Mining & AI.
When applied to high-volume Procurement and Accounts Payables processes, unauthorised purchases, duplicate payments, and unnoticed control lapses increase financial and compliance risk. Common pitfalls include:
- Manual Oversight Gaps that allow for process errors and potential fraud.
- Unauthorised purchases bypassing policies, contracts, or delegation of authority levels.
- Retrospective Purchase Orders (POs) or after the fact PO adjustments to match receipts.
- Duplicate payments due to a lack of controls and visibility to flag transactions immediately.
- Purchases outside contract conditions leading to financial losses, potential supplier and supply challenges.
- Inadequate Segregation of Duties by giving individuals too much access and creating risks across critical steps.
- Poor Master Data Quality leading to missing or invalid contact details, tax registrations, and duplicate entries. This also results in significant extra effort to populate and validate the information when using these records.
Without a continuous, automated monitoring system, these issues go undetected until costly repercussions hit—whether it’s financial loss, damaged reputation, or regulatory penalties.
Traditional BI tools only scratch the surface, failing to reveal the root causes of inefficiencies and non-compliance, and they do not support improvement actions and continuous monitoring.
Fragmented and complex data across systems creates blind spots, making it impossible to track cross-departmental processes effectively, or to clearly measure the impact of improvement initiatives.
Unaddressed process bottlenecks and control failures lead to significant operational risks, rework, unnecessary costs, and lost revenue.
Intellifold combines Process Mining & AI technology to automatically map every step of your Procure to Pay (PTP) process—showing you precisely where deviations happened or controls are not working, and how you can streamline operations and reporting. Real-time alerts highlight issues before they escalate, and predictive analytics help you stay one step ahead of potential challenges and unwanted outcomes.
Continuous Control Monitoring delivers proactive, data-driven safeguards by tracking every single transaction and step in the process. Key Risk Indicator (KRI) can be configured to your needs with alert triggers and automated reporting. Our solution ensures that your compliance teams can proactively address any policy breaches, control failures, and data quality issues—before they turn into expensive problems.
Key capabilities:
- Flags Non-Compliance & Irregularities: Identify unauthorized purchases, duplicate payments, and retrospective POs in real time. Configure custom risk indicators and alerts to detect policy breaches, DOA limit overrides, or missing approvals.
- Configurable Dashboards & KRIs: Monitor your data in real-time and address supplier master data issues (e.g., duplicate ABNs), split POs, or late payments. Create and customize dashboards for Invoices, Orders, Suppliers, and more—define your own Key Risk Indicators and even whitelisting criteria to make it work for you.
- Enhances Audit Preparedness: Provide audit-ready reporting that covers 100% of transactions, boosting audit efficiency by up to 30%. Your audit team comes prepared with the right evidence, making audits more targeted and effective.
- Real-Time Alerts & Notifications: Receive daily or on-demand emails/SMS about anomalies or high-risk activities from the previous day. These can be automatically set based on triggers and pushed into workflow for follow-up.
- Machine Learning & AI: Identify root causes behind inefficiencies and forecast where delays or risks may arise.
- Automation Support: The perfect start to effectively apply RPA, low-code solutions, and AI agents. Including impact measurement.
- Seamless Integration: Connect quickly to ERP systems like SAP, Oracle, MS Dynamics or data warehouse solutions. We've got experience with most procurement and finance systems. Deploy Intellifold solutions on MS Azure or in your own cloud.
- Beyond BI Dashboards: We dig deeper than Power BI or Tableau to expose root-cause inefficiencies that traditional dashboards miss.
- Product Flexibility: Fully customizable dashboards, analytics, and deployment options. Analytics can be executed directly within the solution or pushed back to the underlying database. Deployment in Intellifold cloud or private cloud environment.
- End-to-End Service: Unlike point-solution vendors, we provide the software, consultancy, training, and ongoing support in a single integrated package. This ensures a quick return on investment and the best use of advanced technology.
- 90-Day Transformation: Achieve full transparency, start tackling key bottlenecks, and improve compliance within 90 days—or we’ll work with you for free until you do.
- Expert Guidance & Training: Your team quickly gains confidence through hands-on training and continuous improvement support.
- Security & Compliance: We’re SOC2-aligned and follow rigorous data governance and security protocols. See our Trust Center for details.
- Up to 50% Increase in Process Compliance: Catch unauthorized spending or control failures early.
- Proactive Risk Mitigation: Address high-risk activities in near real time, rather than discovering them months later.
- 30% More Efficient Audits: Achieve 100% coverage with automated reports and targeted insights that streamline audits.
- Improved Control: Prevent single-point vulnerabilities by implementing automated checks and balances throughout your process.
- Future-Proof Scalability: Our AI-driven solutions adapt easily to other business processes and systems if you choose to expand.
Full transparency
across business processes with clear insights to optimise execution
Risks are minimised
across business processes with clear insights to optimize execution
Bottlenecks and rework actioned,
and automation applied effectively
Cost-saving opportunities
are identified and tracked for sustainable financial gains
Teams feel confident
and equipped to drive meaningful, measurable change
Real-time & predictive insights
enable proactive decision-making
“We already have BI tools—why add Process Mining?”
Process Mining goes beyond visualisation to uncover root causes of inefficiencies that dashboards simply can’t.
“Is this compatible with our existing ERP/CRM/Workflow?”
Yes! We seamlessly integrate with common systems like SAP, Oracle, MS Dynamics, data warehouses and many more.
“Will our team struggle to adopt this?”
Our hands-on training and continuous support ensure quick, confident adoption. This is a priority for us.
“What about data security?”
We partner with leading cloud providers, offer on-prem or private cloud deployment, and follow strict compliance controls (SOC2).
While Intellifold solutions bring extraordinary value to organisations with complex, high-volume, and data-rich processes, there are times when our technology might not be the perfect fit:
- No Digital Footprint: If your process isn’t supported by systems that capture event data, we won’t be able to mine or analyze workflows effectively.
- Insufficient Volume: Our insights rely on patterns in enough transactions or complex steps to identify significant inefficiencies.
- Limited Buy-In for Change: Real transformation requires stakeholder support and organisational readiness to act on the insights we provide.
If these conditions apply, you may not see the full benefits of Process Mining & AI.
For everyone else and with the right commitments, we guarantee improvements within 90 days.
- Discover & Assess: We tailor a solution and roadmap around your unique processes, compliance needs, and technical environment.
- Seamless Setup & Integration: Our experts connect Intellifold to your ERP, CRM, workflow source systems, offering real-time insights.
- Ongoing Support & Improvement: Expect continuous monitoring, consultancy, and training so you see and sustain real results.
- Our Guarantee: Full process transparency, and the first elimination of bottlenecks or improvements in compliance —or we keep working at no additional cost. We want to make this work for you!
- Hands-On Partnership: From strategy workshops to tailored training, we’re with you every step of the way.
- Security Assurance: We meet rigorous data protection standards, and if any issue arises, we resolve it at no cost.
Tailored Solution and Roadmap
a custom plan to meet your compliance and efficiency goals
Implementation and Integration
expert-led deployment and seamless integration with your existing systems
Training and Enablement
comprehensive, hands-on training to empower your team
Dedicated Support Services
pro-active monitoring, consultancy, and updates for sustainable success
Book a 30-Minute Call to explore your specific use case and see how our solution can help you. Find out how a Continuous Control Monitoring solution can reduce process risk, automate key controls, and support more efficient, data-driven audits.
Intellifold — Your partner in Process Mining & AI for efficient and compliant processes
