Introduction

Continuous Control Monitoring proactively flags unexpected or duplicate transactions, data quality issues, and non-compliant behavior—helping you reduce risk, enforce key controls, and streamline audits. With full process transparency you can optimise risk management and use the right controls across processes. Configure automated alerts, follow-up steps, and compliance reporting - all powered by Process Mining & AI.

The Problem

When applied to high-volume Procurement and Accounts Payables processes, unauthorised purchases, duplicate payments, and unnoticed control lapses increase financial and compliance risk. Common pitfalls include:

• Manual Oversight that allows process errors, control gaps, or even fraud to be missed.
• Unauthorised purchases not in line with policies, contracts, or delegation of authority.
• Retrospective Orders or after the fact order adjustments to match receipts.
• Duplicate payments due to a lack of visibility and automated checks to flag these immediately.
• Outside contract purchases leading to financial losses, potential supplier and supply challenges.
• Inadequate Segregation of Duties by giving individuals too much access and creating risks across critical steps.
• Poor Master Data Quality leading to missing or invalid contact details, tax registrations, and duplicate entries.

Without a continuous, automated monitoring system, issues can go undetected until costly repercussions hit (financial loss, damaged reputation, or penalties).

Traditional BI tools only scratch the surface, failing to reveal the root causes of inefficiencies and non-compliance, and they do not support improvement actions and continuous monitoring.

Fragmented and complex data across systems creates blind spots, making it impossible to track cross-departmental processes effectively, or to clearly measure the impact of improvement initiatives.

Unaddressed process bottlenecks and control failures lead to significant operational risks, rework, unnecessary costs, and lost revenue.

The Solution

Intellifold combines Process Mining & AI technology to automatically map every step of your process, showing you precisely where deviations happened, controls are not working, and how you can improve operations and reporting. Real-time alerts highlight issues before they escalate, and predictive analytics help you stay one step ahead of unwanted outcomes.

‍Continuous Control Monitoring delivers proactive, data-driven safeguards by tracking every transaction and process step in real-time. Key Risk Indicator (KRI) are configured with alert triggers and automated reporting. We ensure that your risk & compliance teams can proactively address policy breaches, control failures, and data issues, before they turn into expensive problems.

Key capabilities:

• Flags Non-Compliance & Irregularities: Identify unauthorised purchases, duplicate payments, and retrospective POs in real time. Configure custom risk indicators and alerts to detect policy breaches, DOA limit overrides, or missing approvals.
• Configurable Dashboards & KRIs: Monitor in real-time and address supplier master data issues, split POs, or late payments. Interactive dashboards across suppliers, orders, invoices, and payments. Key Risk Indicators with whitelisting criteria tailored to your business.
• Real-Time Alerts & Notifications: Receive daily or on-demand emails/SMS about anomalies or high-risk activities from the previous day. These can be automatically set based on triggers and pushed into workflow for follow-up.
• Audit Readiness: Audit-ready evidence and reporting that covers 100% of transactions, boosting audit efficiency. Your audit team comes prepared with the right evidence and questions, delivering targeted and effective audits.
• Machine Learning & AI: Identify root causes behind inefficiencies and forecast where delays or risks may arise.
• Automation Support: The perfect start to effectively apply RPA, low-code solutions, and AI agents. Including impact assessment and measurement.
• Seamless Integration: We've got experience with most procurement and finance systems, and even the custom ones don't scare us.

Why Intellifold

• Beyond BI Dashboards: We dig deeper than Power BI or Tableau to expose the root-causes that traditional dashboards miss.
• Product Flexibility: Fully tailored dashboards, analytics, and deployment options. Analytics can be executed directly within the solution or pushed back to the underlying database.
• End-to-End Service: Unlike most vendors, we provide the software, tailored solution, training, consultancy and ongoing support in a single integrated package. This ensures a quick return on investment and the best use of technology.
• 90-Day Transformation: A validated solution that meets your needs, full process transparency, and the first improvement steps within 90 days—or we’ll work with you without charge until you do.
• Expert Guidance & Training: Your team quickly gains confidence through hands-on training and continuous improvement support.
• Security & Compliance: We’re SOC2 Type II certified and follow rigorous data governance and security protocols. See our Trust Center for details.

Results you can expect

• Improved Process Compliance: Catch unauthorised spend or control failures early.
• Proactive Risk Mitigation: Address high-risk activities when they occur, not weeks after.
• More Efficient Audits: Achieve 100% coverage with automated reports and targeted audit evidence.
• Improved Control: Prevent vulnerabilities by implementing automated controls and checks in your process.
• Future-Proof Scalability: Our Process Mining & AI solutions adapt easily to other processes and systems if you choose to expand.

Common concerns

“We already have BI tools—why add Process Mining?”
Process Mining goes beyond visualisation to uncover root causes of inefficiencies that dashboards simply can’t.

“Is this compatible with our existing ERP/CRM/Workflow?”
Yes! We seamlessly integrate with common systems like SAP, Oracle, MS Dynamics, data warehouses and many more.

“Will our team struggle to adopt this?”
Our hands-on training and continuous support ensure quick, confident adoption. This is a priority for us.

“What about data security?”
We partner with leading cloud providers, offer on-prem or private cloud deployment, and follow strict compliance controls (SOC2).

When This May Not Be Right for You

While Intellifold solutions bring extraordinary value to organisations with complex, high-volume, and data-rich processes, there are times when our technology might not be the perfect fit:

• No Digital Footprint: If your process isn’t supported by systems that capture event data, we won’t be able to mine or analyse workflows effectively.
• Insufficient Volume: Our insights rely on patterns in enough transactions or complex steps to identify significant inefficiencies.
• Limited Buy-In for Change: Real transformation requires stakeholder support and organisational readiness to act on the insights we provide.

If the above conditions apply, you may not see the full benefits of Process Mining & AI.

For everyone else and with the right commitments, we guarantee improvements within 90 days.

A 3-Step plan to Your Transformation

1. Discover & Assess: We tailor a solution and roadmap around your unique processes, compliance needs, and technical environment.
2. Seamless Setup & Integration: Our experts connect Intellifold to your ERP, CRM, workflow source systems, offering real-time insights.
3. Ongoing Support & Improvement: Expect continuous monitoring, consultancy, and training so you see and sustain real results.

Our Commitment to You

1. Our Guarantee: Full process transparency, and the first elimination of bottlenecks or improvements in risk mitigation and compliance.
2. Hands-On Partnership: From strategy workshops to tailored training, we’re with you every step of the way.
3. Security Assurance: We meet rigorous data protection standards, are SOC2 certified, and work with local or client hosting.

Ready to Transform Your Processes?

Book a 30-Minute Call to explore your specific use case and see how our solution can help you reduce process risk, automate key controls, and support more efficient, data-driven audits.

Intellifold — Your partner in Process Mining & AI for efficient and compliant processes
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